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The ten commandments of Time management
Posted by Chris on 10/02/2009
Time management is about doing the right thing in the right order
That calls for accurate thinking
1. Accurate thinking habits lead to good time management decisions.
2. Poor thinking habits lead to poor time management decisions. Here is a list of positive affirmations and action plans designed to improve your effectiveness.
1. Memorise this list
2. Then erase this file
Tell nobody about this material!
Then you will have the edge you have been looking for!
The ten commandments of Time management
Ten points to ponder: 1. I will operate according to my plan, not my mood.
Do not wait for the mood to strike. It probably won’t.
Instead use your will power to make yourself do what you KNOW you SHOULD DO. 2. I will remember the recipe for disaster: I COULD, I SHOULD....... BUT I DON'T
This is a formula which creates disasters I COULD I SHOULD but I DON’T. This is a formula that create results;
I could I should and I WILL. 3. I will judge TASKS, NOT PEOPLE
Question: Over the long stretch: What happens to a person who prioritises tasks according to how they feel towards the person for whom the task is intended?
(i.e. They do the task according to likeability of the askers, not the value of the task) Answer: Disater!
Judge TASKS, NOT PEOPLE 4. I will prioritize the “LOW deadline pressure/ High value tasks”.
High value/low deadline pressure – these tasks are of high importance, but are not yet pressing. They therefore need to be planned and a strategy worked out. They may require a larger degree of time and resources allocating to them in order to ensure high quality. This is where you are at your most efficient and productive.
These activities increase efficiency, reduce future errors and improve systems. This is why this is called productive .
5. I will distinguish "busy" from "productive" activity
Distinguish between “BUSY” and “PRODUCTIVE”.
There is a difference.
BUSY = A measure of …activity…
PRODUCTIVE = A measure of ……achievement
Remember: You are not paid to be busy.
6. I will keep asking "What is the most valuable use of my time right now?"
“Every waking hour you should ask, answer and act upon this one question:
“What is the most valuable use of my time right now?”
The question is not "What is the most pleasurable use of my time right now?"
7. I will ask the BIG THREE questions once each weeks and act on the answers. - Who in particular are the people who continually interrupt you and put you in the busy zone or the fruitless zone? What are you going to do to limit their impact?
- What personal habits put you in the busy or fruitless zone? How can you stop them?
- What is there in the system or office layout that wastes time? How could you change it for the better?
8. I will delegate as much BUSY WORK as possible for the right reasons only.
Don’t try to do everything
You will get swamped
Do SOME of it.
The most valuable activities only
Delegate the rest.
9. I will interrupt the interrupter
Don’t listen to everything
You will get swamped
Listen to SOME of it.
The most valuable bits only
Ignore the rest.
10. I will make priority decisions by means of a decision matrix
Learn how to operate three types of decision matrix
In what order?
Yes or no?
What kind/ which one? Don’t let the meeting ramble on and degenerate into a useless waste of time.
Have someone with a pen run a decision matrix.
Get more from the meeting in less time.
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