Minute writing

Minutes are “a written document that accurately and objectively records the essence of a meeting”.

As such, it is important that:
The initial notes are accurate,
The subsequent finished document is well written.

Not many people have mastered the skill of “good note taking”. This affects the quality and accuracy of the final document. Taking good notes is difficult because, in a meeting people speak quickly.

So this course is designed to give minute writers the skills to do a much better job.

Here is an outline of the minutes writing course:

Minute writing day one AM

A minutes document: what is it?

A written document that accurately and objectively records the essence of a meeting”.

Why keep minutes?

• To Record
• To Resolve any on later disputes
• To Inform

Two mental methods

• Pan sifter
• Sponge

Improve listening skills

• Develop the ability to discern the others "point"
• Practice exercises

Four minute taking methods

• Mind map
• Structured notes
• Table plan
• Verbatim
• Practice exercises

Minute writing day one PM

Have a “Pre-meeting meeting” with the chair

• Train the chair
• The agenda
• Environment
• Expectations
• Be half hour early

Clear minute writing

Use the ABC principle: Accurate, Brief, and Clear

• Specific Nouns
• Specific Verbs
• Avoid Ambiguity
• Decide: Active or passive
• Practice exercises

Presentation of final notes

• Verbatim
• Main points
• Action summary
• Final BIG Practice exercise

Minutes writing skills - summary and action plan

Please call The Corporate Coach Training Group today on 01452 856091

For all your training enquiries please call: 01452 856091

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